Policy J1 – Students

Section J contains policies on students for admission, attendance, conduct and discipline, suspension, expulsion, health and welfare, records, publications and school related activities.

JB
Equal Opportunity
JBA
Nondiscrimination on the Basis of Sex
JBAA
Sexual Harassment by Students
JEB (X. - 3.)
Entrance Requirements/Birth Certificate
JF
Admission and Denial of Admission
JF-R
Admission and Denial of Admission
JFABB (X. - 22.)
Foreign Student Enrollment
JFABD
Homeless Students
JFABD-R
Homeless Students
JFBA (X. - 25.)
Intra-District Choice/Open Enrollment
JFBA-R
Intra-District Choice/Open Enrollment
JFBB
Inter-District Choice/Open Enrollment
JFBB-R
Inter-District Choice/Open Enrollment
JFC (X. - 17.)

Student Dropouts
JFC-R
Student Withdrawal from School/Dropouts
JG (X. 7)
Tuitioning Students to Other Districts
JH (X. - 8.)
Student Attendance
JHB
Truancy
JHC
Student Health Services Requirements
JHCA
Physical Examinations of Students
JHCB (X. - 4.)
Immunization of Students
JHCC
Communicable/Infectious Diseases
JIC
Student Conduct
JICA
Student Dress Code

Policy Code: JB (X. - 1)
Policy Name: Equal Opportunity
Adoption:
Revised:
Reviewed: January, 2007

All School District 14 personnel are directed to see that all students regardless of race, creed, color, disability, sex or national origin are to have the opportunity to participate in all appropriate programs.

Legal Reference:

Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d
Title IX of the Education Amendments of 1972, 20 U.S.C. 1681
Equal Educational Opportunities Act of 1974, 20 U.S.C. 1701 - 1758

Policy Code: JBA
Policy Name: Nondiscrimination on the Basis of Sex
Date Adopted: January 24, 2011
Date Reviewed:

1. Designation of responsible employee
The Board of Education shall designate an individual as the responsible employee to coordinate school district compliance with Title IX.
The designee, the district's Title IX compliance officer, shall be responsible for continuing surveillance of district educational programs and activities with regard to compliance with Title IX and its administrative regulations, including the development of all necessary procedures and regulations.
The Title IX compliance officer shall annually notify all students of the district regarding the district's policy and grievance procedure and of his or her name or title, office, address and telephone number. Notification shall be by posting and/or other means sufficient to reasonably advise all students. The designated compliance officer for Manitou Springs School District 14 will be the superintendent of schools.

2. Grievance procedure
All students shall have a ready means of resolving any claim of discrimination on the basis of sex in the educational programs or activities of the district. The complaint and compliance process is set forth in AC-R [or JBB*-R if the Board has not adopted AC-R]. All complaints regarding sexual discrimination and/or harassment shall be filed with the Title IX compliance officer. See JBA-E.
A complaint may also be made to the Office of Civil Rights at any time before or during the district's grievance procedures at: The Office of Civil Rights, U.S. Department of Education, 1244 Speer Boulevard, Suite 310, Denver, Colorado, 80204-3582.

3. Dissemination of policy
The superintendent shall notify applicants for admission, students, parents/guardians, sources of referral of applicants for admission, employees and applicants for employment that it does not discriminate on the basis of sex in the educational programs or activities which it operates and that it is required by Title IX and its administrative regulations not to discriminate in such a manner. The notification shall be made in the form and manner required by law or regulation. See AC-E-1.
(Adoption date)

LEGAL REFS.: 20 U.S.C. §1681 et seq. (Title IX of the Education Amendments of 1972)
34 C.F.R. Part 106 (Title IX of the Education Amendments of 1972)
CROSS REF.: AC, Nondiscrimination/Equal Opportunity
NOTE: The individual named as the district's Title IX compliance officer should be specified in an accompanying exhibit coded JBA-E.

Policy Code: JBAA (X. - 27.)
Policy Name: Sexual Harassment by Students
Adoption: November, 1995
Revised:
Reviewed:January, 2007

Sexual harassment is recognized as a form of sex discrimination and thus a violation of the laws which prohibit sex discrimination.

A learning and working environment that is free from sexual harassment shall be maintained. If shall be violation of policy for any student of the school district to harass another student or employee through conduct or communications of a sexual nature.

Sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature may constitute sexual harassment when:

1. Submission to such conduct is made either explicitly or implicitly a term or condition of a person's employment or educational development.

2. Submission to or rejection of such conduct by an individual is used as the basis for employment or educational decisions affecting such individual.

3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work or education performance or creating and intimidating, hostile or offensive working or education environment.

Sexual harassment as defined above may include but is not limited to:

1. Sex-oriented verbal "kidding', abuse or harassment.

2. pressure for sexual activity.

3. Repeated remarks to a person with sexual or demeaning implications.

4. unwelcomed touching, such a patting, pinching or constant brushing against another's body.

5. Suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one's grades, employment status or similar personal concerns.

Students, parents, and staff should report instances of perceived sexual harassment to the building principal or appropriate supervisor in accordance with the district's grievance policies who shall conduct a full investigation of the allegations. Any decisions relative to the allegations and subsequent investigation may be appealed in accordance with the grievance policies.

All matters involving sexual harassment complaints shall remain confidential to the extent possible.

Reporting sexual harassment shall not reflect upon the reporting individual's status or grades.

Legal Reference:

Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000
Title IX of the Education Amendments of 1972, U.S.C. 1681

Policy Code: JEB (X. - 3.)
Policy Name: Entrance Requirements/Birth Certificate
Adoption: November, 1995
Revised: February, 2010
Reviewed: January, 2007

Elementary students entering School District 14 for the first time are to present a birth certificate or other legal means of determining age and/or grade.

To enter kindergarten in School District 14, a student must be five years of age on or before October 1. A student not meeting the above age requirements may also be allowed to enroll in kindergarten if he or she has been enrolled in another kindergarten in a public school district or in an approved private kindergarten during the same year.

To enter first grade in School District 14, a child must be six years of age on or before October 1 or have completed kindergarten in another public school district or in a private kindergarten approved by the Superintendent and building principal.

School District 14 reserves the right to determine the proper placement of any kindergarten or first grade student transferring from another school based on the student's ability to meet the standards of our program at these levels.

Policy Code: JF
Policy Name: Admission and Denial of Admission
Date Adopted: January 24, 2011
Date Reviewed:

Admission
All persons age 6 and under 21 who have not graduated from high school or received any document evidencing completion of the equivalent of a secondary curriculum (G.E.D.), and reside within the boundaries of this school district may be permitted to attend public schools without payment of tuition. In addition, persons who do not reside in the district may be admitted under Board policies relating to nonresident students or by specific action of the Board.
A birth certificate or other proof of legal age, as well as proof of residence, shall be required by the school administration.
Except as otherwise provided by state law concerning enrollment of students in out-of-home placements, students new to the district shall be enrolled conditionally until records, including discipline records, from the schools previously attended by the student are received by the district. Notice of the conditional enrollment status of new mustangs shall be clearly indicated on all new student enrollment forms. In the event the student's records indicate a reason to deny admission, the student's conditional enrollment status shall be revoked. The student's parent/guardian shall be provided with written notice of the denial of enrollment. The notice shall inform the parent/guardian of the right to request a hearing.
Students shall be urged to have a physical examination and to submit a report from the examining physician on a form provided by the district prior to enrollment.

Denial of admission
The Board of Education or the superintendent may deny admission to the schools of the district in accordance with applicable law. (See Regulation JF-R and Exhibit JF-E.)>
The Board shall provide due process of law to students and parents/guardians through written procedures consistent with law for denial of admission to a student.
The policy and procedures for denial of admission shall be the same as those for student suspension and expulsion inasmuch as the same section of the law governs these areas.

Nondiscrimination
The Board, the superintendent, other administrators and district employees shall not unlawfully discriminate based on a student's race, color, national origin, ancestry, creed, religion, sex, sexual orientation, marital status, disability or need for special education services in the determination or recommendation of action under this policy.

LEGAL REFS.: C.R.S. 22-1-102 (defines "resident")
C.R.S. 22-1-102.5 (defines "homeless child")
C.R.S. 22-1-115 (school age is any age over five and under twenty-one years)
C.R.S. 22-2-409 (notification of risk)
C.R.S. 22-32-109 (1)(ll) (Board duty to adopt policies requiring enrollment decisions to be made in a nondiscriminatory manner)
C.R.S. 22-32-115 (tuition to another school district)
C.R.S. 22-32-116 (non-resident students)
C.R.S. 22-32-138 (enrollment of students in out-of-home placements)
C.R.S. 22-33-103 through 22-33-110 (school attendance law)
CROSS REFSS.: JEB, Entrance Age Requirements
JKD/JKE, Suspension/Expulsion of Students
JLCB, Immunization of Students

Policy Code: JF-R
Policy Name: Admission and Denial of Admission
Date Adopted: January 24, 2011
Date Reviewed:

(Procedures for Students in Out-of-Home Placements)
Definition
In accordance with state law, and for purposes of this regulation, a "student in out-of-home placement" means:

a child or youth who is in foster care and receiving educational services through a state-licensed day treatment facility;

a child or youth who is in placement for twenty-four-hour residential care in any facility or center operated or licensed by the department of human services;

a child or youth who transfers school enrollment as a result of being returned to his or her home at the conclusion of an out-of-home placement.

"Student in out-of-home placement" does not include a child or youth who is in twenty-four-hour residential care funded totally by private moneys or a child or youth who is in an out-of-home placement for purposes of adoption.

Child welfare education liaison
The superintendent shall designate at least one district staff member to serve as the child welfare education liaison. In lieu of designating a district employee, the district may contract with an individual or request that the district's Board of Cooperative Services (BOCES) designate a BOCES employee to serve as the district's child welfare education liaison. By August 15 of each year, the district shall report the name and contact information of the district's child welfare education liaison to the Colorado Department of Education.

The child welfare education liaison shall be responsible for working with child placement agencies, county departments of human services, and the state department of human services to facilitate the prompt and appropriate placement, transfer, and enrollment of students in out-of-home placements. The specific duties of the child welfare education liaison shall include, but are not limited to:

working with social workers from county departments of human services, juvenile probation officers, and foster care parents to ensure the prompt school enrollment and prompt transfer of students' education information and records when students are required to change school enrollment due to changes in placement.

ensuring that the education information and records of a student in out-of-home placement are delivered to the student's new school within five school days after receiving a request for the transfer of the student's education information and records from a county department of human services.
In addition to the liaison's duties pertaining to students in out-of-home placements, the district's child welfare education liaison is designated to receive notice of a student who is transitioning to public school from a state-licensed day treatment facility, facility school or hospital providing inpatient acute care or psychiatric services and who has been determined by that facility, facility school, hospital, or a court to be a risk to himself or herself or the community within the 12 months prior to the proposed transfer to a public school. Under certain circumstances, the child welfare education liaison may receive an invitation to participate in the development of a transition plan for such student.

Transfer of education records
If a student in out-of-home placement transfers to another school, the sending district shall transfer the student's education information and records to the receiving school within five school days after receiving a transfer request from the county department of human services that has legal custody of the student.

The sending district may release the student's education information and records to an employee of the county department of human services for the sole purpose of transferring the education information and records to the student's new school. Such release shall be in accordance with applicable state and federal law, including the Family Educational Rights and Privacy Act.

If the request for a records transfer involves a student who is receiving special education services pursuant to an individualized education plan, the sending district shall notify its special education director of the records request.

The sending district shall not delay the transfer of education information and records of a student in out-of-home placement for any reason, including but not limited to the existence of any unpaid fines or fees.

Enrollment
Unless otherwise permitted by state law to deny enrollment, the district or new school shall enroll a student in out-of-home placement within five days after receiving the student's education information and records, regardless of whether:

the district or school has received the student's certificate of immunization;

the student can comply with any requirements pertaining to the use of school uniforms or other clothing restrictions; or

the student can comply with any other pre-enrollment restrictions or requirements imposed by the district or new school.

The district or school may deny enrollment to a student in out-of-home placement for the following reasons, subject to the district's responsibilities under the Exceptional Children's Educational Act and other laws pertaining to the education of students with disabilities:

1. Physical or mental disability such that the child cannot reasonably benefit from the programs available.

2. Physical or mental disability or disease causing the attendance of the child suffering therefrom to be inimical to the welfare of other students.

The following shall constitute additional grounds for denial of enrollment of a student in out-of-home placement:

1. Graduating from the 12th grade of any school or receipt of any document evidencing completion of the equivalent of a secondary education.

2. Failure to meet age requirements.

3. Having been expelled from any school district from the preceding 12 months, if the expulsion was for having drugs or weapons at school or for being a danger to self or others.

4. Not being a resident of the district unless otherwise entitled to attend under C.R.S. 22, Articles 23 (migrant children), 32 (exclusion of non-residents) or 36 (schools of choice).

5. Behavior in another school district during the preceding 12 months that is detrimental to the welfare or safety of other pupils or of school personnel.

If the district or new school enrolls a student in out-of-home placement without receiving the student's certificate of immunization, the district or school shall notify the student's legal guardian that, unless the district or school receives the student's certificate of immunization or a written authorization for administration of immunizations within fourteen (14) days after the student enrolls, the student in out-of-home placement shall be suspended until such time as the district or school receives the certificate of immunization or authorization.

Transfer of credits
When a student in out-of-home placement transfers from one school to another school, the sending school shall certify to the receiving school or district the coursework that the student fully or partially completed while enrolled. The receiving school or district shall accept the student's certified coursework as if it had been completed at the receiving school.

The receiving school or district shall apply all of the student's certified coursework toward completion of the student's requirements for the grade level in which the student is enrolled at the receiving school or for graduation from the receiving school if the student is enrolled in twelfth grade. The receiving school or district may award elective credit for any portion of the student's certified coursework that is not aligned with the curriculum of the receiving school or district.

Excused absences
A student in out-of-home placement shall receive an excused absence if the student misses school due to a required court appearance or participation in court-ordered activities, including but not limited to family visitation or therapy. The student's assigned social worker shall verify the student's absence was for a court appearance or court-ordered activity.

Waiver of fees
The school or district in which a student in out-of-home placement is enrolled shall waive all fees that would otherwise be assessed against the student, including but not limited to any general fees, fees for books, fees for lab work, fees for participation in in-school or extracurricular activities, and fees for before-school or after-school programs.

The school or district shall not limit the opportunity of a student in out-of-home placement to participate in in-school and extracurricular activities and before-school and after-school programs due to waiver of participation fees.

Policy Code: JFABB (X. - 22.)
Policy Name: Foreign Student Enrollment
Adoption: November, 1995
Revised:
Reviewed: January, 2007

Manitou Springs School District 14 recognizes the cross cultural benefits to the students of its school of having students from other countries enrolled as members of the student body. The District will, therefore, accept foreign student living within the geographic boundaries of the school district sponsored by agencies accredited by the Council of Students of International Education Travel.

To enroll in Manitou Springs High School, the high school student must provide evidence of English proficiency and carry a full schedule of classes including at least one English class and American History or American Government.

The foreign student will be graded and evaluated as a regular student, but given allowance for language difficulty.

On completion of the academic year, the foreign student will receive an official transcript of work completed.

It is recommended to host families and exchange organizations that the school be given notice in the spring of the year prior to fall attendance regarding the proposed exchanged student. It is also recommended that all paper work pertaining to the exchange student be completed by August 15 for all enrollment. Foreign exchange students must also meet all requirements of the Immigration and Naturalization Service.

Manitou Springs High School will accept exchange students for mid-year enrollment if they have had a successful school experience in their previous exchange school. Students new to the country will also be accepted for mid-year enrollment.

Foreign students living with relatives or guardians within the district will be treated in the same manner as regular transfer students.

Policy Code: JFABD
Policy Name: Homeless Students
Date Adopted: January 24, 2011
Date Reviewed:

It is the Board's intent to remove barriers to the enrollment and retention of homeless students in school in accordance with state and federal law. The district shall take reasonable steps to ensure that homeless students are not segregated or stigmatized and that decisions are made in the best interests of the student.

Each homeless student shall be provided services for which the student is eligible, comparable to services provided to other students in the school, regardless of residency, including transportation services, education services, career and technical education programs, gifted and talented programs, and school nutrition programs.

Homeless students shall be provided access to education and other services that they need to ensure that they have an opportunity to meet the same student performance standards to which all students are held. All educational decisions shall be made in the best interests of the student.
The district shall coordinate with other districts and with local social services agencies and other agencies or programs providing services to homeless students as needed.

The superintendent shall designate at least one staff member in the district to serve as the homeless student liaison and fulfill the duties set forth in state and federal law.

Decisions on enrollment and transportation for homeless students shall be made in accordance with regulation JFABD-R.

NOTE 1: The term "homeless children" is defined in federal law to include the following:

Individuals who lack a fixed, regular and adequate nighttime residence, including:

children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement;

children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;

children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and

migratory children who are living in circumstances described above.

NOTE 2: While the definition of homeless children in Colorado law closely tracks the definition in federal law, the federal law contains the following language which is NOT found in the Colorado law:

"sharing the housing of other persons due to lack of housing, economic hardship or a similar reason"
"trailer parks"
"substandard housing"

Colorado school districts that receive federal funds are required to follow the more inclusive federal definition.
(Adoption date)
LEGAL REFS.: 42 U.S.C. §11431et seq. (McKinney Homeless Assistance Act, as amended by No Child Left Behind Act of 2001)
C.R.S. 22-1-102.5(definition of homeless child)
C.R.S. 22-32-109 (1)(dd) (duty to adopt/revise policies to remove barriers to access and success in schools for homeless children)
C.R.S. 22-33-103.5(attendance of homeless children)
C.R.S. 26-5.7-101et seq.(Homeless Youth Act

Policy Code: JFABD-R
Policy Name: Homeless Students
Date Adopted: January 24, 2011
Date Reviewed:

Homeless student liaison
The liaison appointed by the superintendent shall work to identify homeless children and facilitate each homeless child's access to and success in school. By October 1 of each year, the liaison shall report the number of homeless students enrolled in the school district to the Colorado Department of Education.
The primary functions of the liaison shall be to mediate disputes concerning school enrollment, assist in making transportation arrangements, assist in requesting the student's records, provide information and give referrals on services and opportunities, and assist any homeless child who is not in the custody of a parent or guardian with enrollment decisions.

Enrollment
A homeless student is deemed to reside, and may enroll and attend school in:

the district where the child is presently located, or
the district in which the student attended school previous to becoming homeless.

Enrollment shall be immediate even if the student lacks records routinely required prior to enrollment. The school shall make arrangements to obtain any necessary records and to have the student receive any necessary immunizations. When feasible the district shall seek immunization through no- or low-cost health care providers. If an expense is incurred, the district shall seek reimbursement through Medicaid if possible.

If a homeless student becomes permanently housed outside the district during the school year, the student shall no longer be considered homeless and may only continue enrollment in the district for the remainder of the school year.

Tuition
Students defined in state and federal law as homeless children shall be admitted without payment of tuition.

Enrollment determination
1. Scenario One
student enrolled in this district
becomes homeless
remains located in this school district
If a district student becomes homeless, but remains located in this school district, the student shall continue to attend school in his or her school.

[NOTE: If the district is comprised of school attendance areas or has more than one school building serving a grade level, add the following paragraph.]

If the student is no longer located in the attendance area of the school he or she previously attended, the liaison shall meet with the student and the student's parent/guardian, if the student is in the custody of the parent/guardian, to determine which district school would best meet the student's educational and other services needs, taking into account the wishes of the student and the parent/guardian, the feasibility of keeping the student in his or her previous school, and the student's transportation needs related to various enrollment options.

2. Scenario Two
student enrolled in another school district
becomes homeless
is presently located in this school district
seeks to enroll in the district previously attended

If a student becomes homeless and is presently located in this school district, but seeks to enroll in the district he or she previously attended, the previous school district shall determine enrollment.
If this school district has knowledge that a homeless student is presently located in this school district but seeks to enroll in the school district he or she previously attended, this district's homeless student liaison shall assist the student in accessing enrollment in the previous school district, work with the homeless student liaison in the previous school district to mediate disputes concerning enrollment, assist in making transportation arrangements, assist in requesting/sending the student's records, provide information and give referrals on services and opportunities, and assist any homeless student who is not in the custody of a parent or guardian with enrollment decisions.

3.Scenario Three
student who previously attended school in this district
becomes homeless
is presently located outside of this school district
seeks to enroll in this school district

If a student who previously attended school in this district becomes homeless and is presently located outside of this school district, but seeks to enroll in this school district, the superintendent (or designee) shall make a reasonable determination as to whether the student should be enrolled in this district or the district where the student is presently located.

In making the reasonable determination, the superintendent (or designee) shall consult with:
the homeless student, or the homeless student's parent/guardian if the student is in the custody of a parent/guardian, and
the homeless student liaison for this district and the liaison for the district where the student is presently located
The superintendent (or designee) shall consider all relevant factors in making the reasonable determination including but not limited to:
the best interests of the homeless student
to the extent feasible, keeping the homeless student in this district
the wishes of the student and the student's parent/guardian if the student is in the custody of a parent/guardian
the student's transportation needs related to various enrollment options (the district where the student is located and the district where the student will attend school must either agree on a method to apportion cost and responsibility for the student's transportation or share the cost and responsibility equally)
which school district can best meet the student's educational and other services needs

4. Scenario Four
student who has never attended school in this district
becomes homeless
is presently located in this school district
seeks to enroll in this district

If a student who has never attended school in this district becomes homeless and is presently located in this school district and seeks to enroll in this district, the student shall be enrolled. This district's liaison shall meet with the student and the student's parent/guardian, if the student is in the custody of the parent/guardian, to determine which district school would best meet the student's educational and other services needs, taking into account the wishes of the student and the parent/guardian, and the student's transportation needs related to various enrollment options.

Notice of determination and appeal
The superintendent (or designee) shall hand deliver to the student a written notice of the district's determination and of the right to appeal, and provide a copy to the liaison. If the superintendent or designee determines that the homeless student shall attend a school other than the student's previous school or a school other than the one requested by the student's parent or guardian, the superintendent or designee shall also provide written explanation regarding that decision to the parent/guardian and provide a copy to the liaison.

Enrollment disputes
If an enrollment dispute arises between the student's custodial parent/guardian (or the student not in custody of a parent/guardian) and the district, the student shall be immediately enrolled in the school selected by the parent/guardian or student until the dispute is resolved.
The parent/guardian (or student, if applicable) may appeal an enrollment determination made by this district to the district's homeless student liaison within ___ days after receiving the written determination and notice of right-to-appeal.

The liaison shall issue a written decision on the dispute within ____ days of the receipt of the appeal and hand deliver a written decision and notice of right-to-appeal to the Board of Education to the parent/guardian (or student, if applicable).

Within ___ days of delivery of the liaison's decision and right-to-appeal notice, the parent/guardian (or student, if applicable) may appeal the decision to the Board of Education.
The Board shall issue a written decision on the dispute within _____ days of the receipt of the appeal and hand deliver the written decision and notice of right-to-appeal to the State Coordinator for the Education of Homeless Children and Youths to the parents/guardian (or student, if applicable). The decision of the State Coordinator shall be final.

Note: The law does not specify a local appeals process beyond an appeal to the liaison. However, we feel it is appropriate that the matter go before the Board of Education prior to an appeal to the State Coordinator. The Board may wish to hear such appeals directly or assign a hearing officer or appeals panel for this purpose. The Board has discretion as to what timeline is appropriate for the local appeals process.

Transportation
Subsequent to a determination that the student shall attend a school in this district, a request for transportation may be made by the student, or by the student's custodial parent/guardian.
If the student is located in the district, the district shall provide or arrange for the student's transportation to and from school in accordance with district transportation policies. All transportation services shall be comparable to those provided for other students in the district.
If the student is located outside of the district but a determination has been made that the student shall attend school in the district, both this district and the district where the student is located must either agree on a method to apportion cost and responsibility for the student's transportation or share the cost and responsibility equally.

Policy Code: JFBA (X. - 25.)
Policy Name: Intra-District Choice/Open Enrollment
Adoption: November, 1995
Revised:
Reviewed:January, 2011

Students in grades K-5 of either Ute Pass or Manitou Springs Elementary School may enroll at either school on space available basis in accordance with amendments to the School Finance Act of 1988. Parents wishing to enroll their child in an elementary school outside their normal attendance area should make application to the principal of the school they wish to attend. The school district will attempt to provide transportation services for all elementary children but this may not always be possible and shall remain the discretion of the school district because transportation to and from school is not required by state statute.

Policy Code: JFBA-R
Policy Name: Intra-District Choice/Open Enrollment
Date Adopted: January 24, 2011
Date Reviewed:

1. Attendance areas
Students will attend the district school determined by their residence unless a request to attend another school or program is approved. No student will be enrolled in a school or program outside the attendance area without prior approval in accordance these regulations.
The principal of each school will be responsible for checking student enrollment records to determine that each student is a legal resident of that school's attendance area or has an approved authorization for open enrollment or transfer.
Students must register in the school serving their attendance area even though a request is pending for open enrollment or transfer. Registration in the requested school will not be permitted until the student has received written approval for open enrollment or transfer.

2. Open enrollment
Requests for open enrollment must be initiated by the parents/guardians by filing the approved form with the principal of the school which the student wishes to attend (receiving school). The receiving school principal will notify the principal of the school in the student's attendance area of the disposition of the request. Central administration of the school district shall also receive copies of related paperwork.
Forms will be available in every school building and in the central administrative office. The principal will explain to the parents/guardians the procedures used to process open enrollment requests.
The receiving school principal will make the decision as to whether an open enrollment application is accepted or rejected based on criteria established in state law and Board policy. When a parent seeks to exercise the No Child Left Behind Act (NCLB) choice option, this decision shall be made in consultation with central administration of the school district. The receiving school principal will be responsible for notifying the parents/guardians and students of approval or disapproval of an open enrollment request no later than September 10th.

NOTE: This deadline should be coordinated with the requirement under NCLB that choice must be offered in the year after the school year in which a school fails to make adequate yearly progress for a second consecutive year. Because annual yearly progress status will likely not be known until summer, and because choice must be offered by the beginning of the following school year, open enrollment decisions which are not based on NCLB choice may have to wait until soon before school starts in the fall.

Reasons used by the principal to accept or reject open enrollment requests shall be limited to any of the following:
a. There is a lack of space or teaching staff within a particular program or school requested.

b. The school requested does not offer appropriate programs or is not structured or equipped with the necessary facilities to meet special needs of the student or does not offer a particular program requested.

c. The student does not meet the established eligibility criteria for participation in a particular program including age requirements, course prerequisites and required levels of performance.

d. A desegregation plan is in effect for the school district, and such denial is necessary in order to enable compliance with the desegregation plan.

Upon enrollment at a school outside the attendance area, the student should plan to remain in that school for a full academic year. Once a student is accepted under the open enrollment plan, every effort will be made to permit the student to complete the highest grade in that building subject to the right of residents of the attendance area and students exercising the NCLB choice option.
Students who wish to return to their home school or to open enroll in a different school must submit an open enrollment request in accordance with these regulations.

Each principal will maintain a file of all open enrollment requests to that building. A copy will be forwarded to the central office for district-wide data collection purposes.
Those students who apply for open enrollment and cannot be accepted at the time of application will be placed on a waiting list in the order in which the applications are received and will be considered for approval at a later date if space becomes available. The waiting list will be maintained until June 1st of each year, after which a new waiting list will be developed for the next 12 months.

3. Transfers
The transfer process is available to allow flexibility in choice of school when the open enrollment deadline has passed and/or circumstances necessitate a change in school just prior to or during a school year. All requests for attendance at a school outside a student's attendance area will be processed as transfers once the open enrollment deadline has passed.
Requests for transfer must be initiated by the parents/guardians by filing the approved form with the principal of the school which the student wishes to attend (receiving school). The receiving school principal will notify the principal of the school in the student's attendance area of the disposition of the request.

Forms will be available in every school building and in the central administrative office. The principal will explain to the parent/guardian the procedures used to process transfer requests.
The receiving school principal will make the decision as to whether a transfer application is accepted or rejected based on the same criteria established in state and federal law and Board policy as used to consider open enrollment requests. It may be appropriate under some circumstances to conditionally approve a transfer request. The receiving school principal will be responsible for notifying the parents and students of approval or disapproval of a transfer request as soon as possible.
Permission to transfer when granted will be for one academic year or the remainder of the year if the transfer occurs after the beginning of any school year. Renewal of transfers is not automatic.
Students who wish to return to their home school or to transfer to a different school must reapply for a transfer in accordance with these regulations.

Each principal will maintain a file of all transfer requests to or from his/her building. A copy will be forwarded to the central office for district-wide data collection purposes.

4. Criteria to determine availability of space or teaching staff
Open enrollment and transfers within the district will be approved subject to space availability in the school requested contingent upon district class size guidelines and subject availability as determined by the receiving principal taking enrollment projections into consideration. Students whose open enrollment or transfer requests have been approved will be assigned to classrooms on the basis of available staff and support services as well as the best use of classroom space. Mobile units will not be taken into consideration when determining availability of classroom space.
Requests for enrollment in particular programs will take into consideration the applicant's qualifications for the program.

An open enrollment or transfer granted to one child in a family will not necessarily support the open enrollment or transfer of another child in the family.

5. Continuing enrollment criteria
Any student enrolled pursuant to this policy shall be allowed to remain enrolled in the school or program through the end of the school year unless:
a. the student is expelled from the school or program
b. the student's continued participation in the school or program requires the district to make alterations in the structure of the school or to the arrangement or function of rooms
c. there is a lack of space or teaching staff
d. the school does not offer appropriate programs or is not equipped to meet the special needs of the student
e. the school does not offer a program requested by the student
f. the student does not meet established eligibility criteria
g. a desegregation plan is in effect and denial of continued enrollment is necessary to comply with the plan
Students whose place of residence changes within the school district during the school year must complete transfer forms for record-keeping purposes. Students will be required to attend the school of their new attendance area the following year unless application is made for open enrollment or transfer.
6. Athletics
Eligibility for participation in interscholastic athletics will be determined in accordance with the rules of the Colorado High School Activities Association.
Any student who enrolls in a school outside of the attendance area by falsifying the address forfeits eligibility to participate in athletic activities.
7. Appeal procedure

Should a request for open enrollment or transfer be denied, the parent/guardian will be advised by the principal that they may appeal the denial by contacting the superintendent or his designee.
The principal shall immediately submit the reason for denial of the request, and the parent/guardian's request, to the administrator considering the appeal. The administrator will review the parent/guardian request and the principal's decision and then make a determination of a school assignment.
Upon request of either the principal or the parent/guardian, the superintendent will review the decision of the administrator. Upon request, the Board of Education will review the decision of the superintendent.


Policy Code: JFBB
Policy Name: Inter-District Choice/Open Enrollment
Adopted: August 23, 2010

The Board recognizes that nonresident students may benefit from having a choice of schools to attend within the school system that is not limited by school district boundaries. Nonresident students from other school districts within the state who are accepted pursuant to the regulations approved by the Board may enroll in particular programs or schools within this district on a space available basis without payment of tuition, except as otherwise provided by law.

In providing for admission of nonresident students, the school district shall not be required to:

  1. 1. Make alterations in the structure of the requested school or to the arrangement or function of rooms within a requested school to accommodate the enrollment request.
  1. 2. Establish and offer any particular program in a school if such program is not cur­rently offered in such school.
  1. 3. Alter or waive any established eligibility criteria for participation in a particular program, including age requirements, course prerequisites and required levels of performance.
  1. 4. Enroll any nonresident student in any program or school after October 1.

Before considering requests for admission from nonresidents, priority shall be given to resident students who apply under the district's open enrollment/transfer plan.

Any student enrolled pursuant to this policy shall be allowed to remain enrolled in the school or program through the end of the school year unless overcrowding or other undesirable conditions develop, as described in the accompanying regulation.

Transportation

Transportation for students granted permission to enroll pursuant to this policy shall be furnished by their parents/guardians to a bus stop within the district if arrangements can be made to have the student ride on a district bus without disruption of regular routes and loading areas (not including handicapped/special education buses and routes).

Homeless and disabled students shall be transported, as necessary, in accordance with state and federal law. Buses from this district may enter the student's district of residence to pick up or deliver the student only with specific permission of the Board of Education of the district of residence.

Nondiscrimination

The Board, the superintendent, other administrators and district employees shall not unlawfully discriminate based on a student's race, color, national origin, ancestry, creed, sex, sexual orientation, religion, marital status, disability or need for special education services in the determination or recommendation of action under this policy.

Special education

Requests from the parents/guardians of special education students for admission shall be con­sidered in accordance with applicable state and federal laws. The student's current Individual Education Plan (IEP) shall be used to determine if the requested school or program can meet the student's needs. Once the student is admitted, the district shall conduct a staffing to update the IEP. Please see regulation JFBB-R for guidelines that outline levels of capacity for special education programs.

Waiver requests

The superintendent shall present to the Board for its consideration any request from parents/guardians alleging violation of a Board policy.

LEGAL REFS.: C.R.S. 15-14- 105 (delegation of custodial power)

C.R.S. 19-1-115.5 (child in foster care placement is considered resident of school district in which foster home is located)

C.R.S. 22-1-102 (2) (definition of resident of district)

C.R.S. 22-20-109 (tuition for special ed services)

C.R.S. 22-32-109 (1)(ll) (Board duty to adopt policies requiring enrollment decisions to be made in a nondiscriminatory manner)

C.R.S. 22-32-113 (1)(c) (transportation of students residing in another district)

C.R.S. 22-32-115 (district may pay tuition for student to attend in another district not to exceed 120% of per pupil general fund cost)

C.R.S. 22-32-115 (2) (b) (subject to 22-36-101 district must permit any student whose parents are residents of Colorado to attend w/o payment of tuition)

C.R.S. 22-32-115 (4) (a) (district is not liable for tuition except pursuant to written agreement)

C.R.S. 22-32-116 (if become non-resident may finish semester, if in 12th grade may finish year, special rules for elementary students)

C.R.S. 22-33-103 (any resident may attend district school w/o payment of tuition, tuition can be paid by district of resident pursuant to written agreement, parents may pay tuition if non-Colorado resident)

C.R.S. 22-33-106 (3) (grounds to deny admission)

C.R.S. 22-36-101 et seq. (open enrollment policy must have time line and reasons to deny enrollment)

C.R.S. 22-54-103 (10) (definition of pupil enrollment as of Oct. 1)

1 CCR 301-1, Rule 3.02 (l)(j) (opportunities and options for choice)

CROSS REFS.: JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)

JFAB, Continuing Enrollment of Students Who Become Nonresidents

JFABA, Nonresident Tuition Charges

JFABD, Homeless Students

JFBA, Intra-District Choice/Open Enrollment

NOTE: School districts are encouraged by C.R.S. 22-36-101(2)(a) to give enrollment priority to students who scored in the unsatisfactory category on one or more CSAP tests or who attend an unsatisfactory school.

Policy Code: JFBB-R
Policy Name: Inter-District Choice/Open Enrollment
Adopted: August 23, 2010
Revised: March 2014

The district will consider admission requests from Colorado students who do not reside within the boundaries of the school district but who wish to attend a particular school or program within the district in accordance with the following regulations:

1. Determination of residency

Any questions about a student's residency status must be resolved prior to appli­cation for admission. These regulations apply to all Colorado students who do not reside within the boundaries of the school district.

Definition:

R1: students who reside within the district and the attendance area of the school they attend (non-choice)

R2: students who reside within the district and desire to attend a school outside of their neighborhood boundaries (MSES and UPES only)

C1: nonresident students who are currently enrolled in Manitou Springs School District 14

C2: nonresident students who are not currently enrolled in Manitou Springs School District 14

2. Requests for admission / application process

Requests for admission as a nonresident student must be initiated by the parent/guardian by filing the approved form with the principal of the school of the stu­dent wishes to attend (receiving school) prior to June 1st for enrollment in the following academic year. The school district reserves the right to consider applications after June 1st depending on enrollment numbers. All resident/nonresident students are admitted on a conditional basis, and if it is subsequently determined that the information provided in the application is inaccurate or falsified, a decision to accept a student may be revoked—even if the student has begun attending District 14. In the event any information is falsified or withheld from the district during the admission process, approval for admission will be withdrawn immediately.

Forms are available on the district website under the "Join Us" tab. The principal will explain to the parent/guardian the procedures used to process admission requests. A complete and accurate application must be submitted to the principal at the school to which the application is directed. At his/her discretion, the principal may request a meeting with the parents and student.

Students must submit an admission request in accordance with these regulations for each school or program requested within the district. Each principal will main­tain a file of all enrollment requests received from nonresidents. A copy will be forwarded to the central office for district-wide data collection purposes.

The receiving school principal will make the decision as to whether an application is accepted or rejected based on criteria established in state law and Board pol­icy and regulations. The receiving school principal will be responsible for notify­ing the parent/guardian and student of approval or disapproval of an admission request no later than August 1st of any given school year.

When the number of eligible applicants exceeds the spaces available in a particular program or school to which admission is sought under choice/open enrollment, the following priority system shall be used:

First priority: R1 students and employee children applicants seeking to renew their choice/open enrollment placement.

Second priority: R2 students, including siblings of those already attending the same choice school and students requesting to continue in a school.

Third priority: C1 students

Fourth priority: C2 students

Approval of a request to enroll in the district will be conditioned on compliance with each of the following:

a. Actual enrollment and attendance prior to October 1 of the following academic year.

b. Receipt of all applicable records.

c. Satisfaction of all district requirements for admission.

3. Dates / Deadlines

Applications for consideration due by the following dates:

a. June 1: R1, R2, C1 students

b. July 1: C2 students (or open until at capacity in each school)

Notifications of application status will be issued by the following dates:

a. June 15: R1, R2, and C1 students

b. August 10: C2 students

Applications not fitting this time frame will be processed on a case-by-case basis within the stated policy and guidelines.

Those students who apply for admission who are not accepted at the time of application will be placed on a waiting list in the order in which the applications are received and will be considered for approval at a later date if space becomes available.

4. Grounds for denial of admission

Grounds for denial of admission to a nonresident student who otherwise complies with the district's policies and procedures are limited to the following:

a. There is a lack of space or teaching staff in a particular program or school requested, in which case priority will be given to resident students applying for admission to the program or school. Lack of space is defined when class sizes reach the following levels:

Kindergarten: 21

First grade: 23

Second-Fifth grades: 25

Sixth-Twelfth grades: 26

Special Education: 15 per each special education teacher (special education choice decisions will be based on a "last in, first out" policy when the number of each teacher's case load is at or above 15 within requested school).

b. The school requested does not offer appropriate programs or is not structured or equipped with the necessary facilities to meet special needs of the student or does not offer the particular program requested. The school district does not have to:

Make alternations in the structure of a requested school or to make alterations to the arrangement or function of rooms within a requested school;

Establish and offer any particular program in a school if such program is not currently offered in such school;

Alter or waive any established eligibility criteria for participation in a particular program, including age requirements, course prerequisites, and required levels of performance; or

Enroll any student pursuant to this section in any program or school after October 1.

The district's ability to meet the unique needs of a student shall be based upon consideration of:

* A review of the student's program from the school of record at the time of application by District 14 personnel

* Space availability in an appropriate program provided by D-14. (Caseloads are full when reaching 15 students per teacher)

* For re-admission purposes, district personnel will evaluate the district's ability to offer a safe program that successfully meets the unique needs of the student.

c. The student does not meet the established eligibility criteria for participating in a particular program including age requirements, course prerequisites and required levels of performance.

* Required levels of performance include but are not limited to demonstrating positive behavior that contributes to the overall climate of the school; and, acceptable attendance.

d. A desegregation plan is in effect for the school district, and denial is necessary in order to enable compliance with the desegregation plan.

e. The student has been expelled from any school district in the preceding 12 months or is in the process of being expelled because of habitually disruptive behavior (as defined in law) or for committing a serious offense for which expulsion is mandatory.

f. The student has demonstrated behavior in MSSD14 and/or any other school district during the preceding 12 months that is detrimental to the welfare or safety of students or of school personnel.

g. The student has graduated from the 12th grade of any school or is in receipt of a document evidencing completion of the equivalent of a secondary curricu­lum.

5. Criteria to determine availability of space or teaching staff

Enrollment requests are subject to space availability in the school requested con­tingent upon district class size guidelines stipulated above and subject to availability as determined by the receiving principal taking enrollment projections into consideration. Stu­dents whose enrollment requests have been approved will be assigned to class­rooms on the basis of available staff and support services as well as the best use of classroom space.

Requests for enrollment in particular programs will take into consideration the applicant's qualification for the program.

Admission granted to one child in a family will not necessarily support enrollment of another child in the family.

6. Athletics

Nonresident students who enroll within the district in accordance with this policy will have the same curricular and extracurricular status as all other students attending the school, limited only by rules of the Colorado High School Activities Association (CHSAA).

Eligibility for participation in interscholastic athletics will be determined in accordance with CHSAA rules.

7. Change in resident status

Resident students who become nonresidents between school years are subject to the following requirements:

* the parent or guardian must submit a "Manitou Springs School District 14 School of Choice" application

* the application will be considered subject to district policy and guidelines

Students who become nonresidents during the school year may be permitted to complete the school year and must apply as a "choice student" for the next school year. Application approval will be subject to district policy and guidelines.

Students who become nonresidents during the school year will be considered as "C1" and have priority over "C2" students. Parents must inform the school of any change in residency. Failure to inform the school could result in denial of the application.

8. Continuing enrollment criteria

Any student enrolled pursuant to this policy shall be allowed to remain enrolled in the school or program through the end of the school year unless:

  1. the student is expelled from the school or program

  2. the student's continued participation in the school or program requires the district to make alterations in the structure of the school or to the arrangement or function of rooms

  3. there is a lack of space or teaching staff (decisions will then be made on the principle of "last in, first out")

  4. the school does not offer appropriate programs or is not equipped to meet the special needs of the student

  5. the school does not offer a program requested by the student

  6. the student does not meet established eligibility criteria

  7. a desegregation plan is in effect and denial of continued enrollment is necessary to comply with the plan

  8. the student has demonstrated behavior during the school year that is detrimental to the welfare or safety of students or of school personnel

9. Appeal procedure

Should a request for admission be denied, the parent/guardian will receive a certified letter explaining the reason for the denial. Parents/guardians may appeal the decision made by the Choice Enrollment Committee (CEC) by submitting a written request to the Superintendent or his/her designee within 10 days of receipt of notification of the denial. The written request should also include the reasons for appeal consideration. If the 10 day period expires, the decision of the CEC is final.

The Superintendent or his/her designee will review the parent/guardian's request and the principal's decision and then make a determination to either uphold or overturn the committee's decision. He/she will notify the parent/guardian of the decision in writing within 5 days of the appeal request. The Superintendent's or the designee's decision is final.

10. Admission Considerations

In order to meet the needs of all students, to attract and retain quality employees and to honor choice families and children who have become established in our school community, principals will consider the following non prioritized factors for determining admission:

* student to teacher ratios

* availability of staff and facilities relative to the needs of the student applying for admission

* the student is the child of an employee

* the student is changing from resident to nonresident status

* the student has siblings already in the district

* the order in which the application was received

* the length of time a choice student has been enrolled in the district (the district reserves the right to use a "last in, first out" policy when class or program limits have been reached).

11. Wait List

Students who are denied admission due to lack of space in a particular program will be placed on a wait list and will be offered admission should space become available.

Policy Code: JFC (X. - 17.)
Policy Name: Student Dropouts
Adoption: November, 1995
Revised:
Reviewed: January, 2007

Reasonable efforts will be made by teachers, administrators and counselors to reduce the student dropout rate in School District 14.

Policy Code: JFC-R
Policy Name: Student Withdrawal from School/Dropouts
Date Adopted: January 24, 2011
Date Reviewed:

When a student is identified by the staff as a potential or immediate dropout, the following procedure is to be implemented:

1. The student and a school counselor will meet for the purpose of discussing the reason(s) for leaving school and the student's plans for the future.

2. The counselor and the student's teachers will meet to discuss the student's present scholastic standing.

3. The student, his/her parents, guardian or legal custodian, the counselor and the principal or designee will review all pertinent information and give their recommendations.

If, after the above procedure has been followed, the student remains firm on his/her intention to leave school, a final meeting will be scheduled between the student and the counselor to discuss those educational and occupational alternatives available to the student. The discussion will include, but not be necessarily limited to, the following subjects: (1) equivalency diploma; (2) adult education classes; (3) correspondence courses; and (4) available skill training programs. In addition, work-study programs will be explored.

When the student has been a dropout for 10 school days, an attempt shall be made by the school counselor to meet with the student and the student's parent(s)/legal guardian/custodian for a re-evaluation of the student's decision to leave school, with the option offered to return to school at this time as a student in good standing, depending upon the student's willingness to make up missed scholastic assignments.

When a student has been a dropout for 15 school days, the principal or designee shall send a written notice to the student's parent(s)/legal guardian/custodian. At a minimum, the written notice shall include notification of the student's dropout status and an explanation of the educational alternatives available to assist the student in re-engaging in school. Such written notice shall be sent even if the student is not subject to the compulsory attendance laws, i.e. those students 17 years of age or older. The written notice may also include, but not be limited to, an encouragement that the student return to school; an explanation of the long-term ramifications to the student of dropping out of school; and the availability of services for at-risk students, such as counseling services, drug or alcohol addiction treatment programs, and family preservation services. The written notice shall be sent within 5 school days after the student has been a dropout for 15 school days.

All efforts possible will be extended in an attempt to retain students in school and assist them in earning a high school diploma.

Policy Code: JG (X. 7)
Policy Name: Tuitioning Students to Other Districts
Adoption: November, 1995
Revised:
Reviewed: January, 2007

The Superintendent will have the authority to pay tuition for a student to a neighboring district in lieu of providing transportation to our district when it is determined that this policy will be to the advantage of the student or district. Both the parent and the neighboring district must agree to this option before it is implemented.

Policy Code: JH (X. - 8.)
Policy Name: Student Attendance
Adoption: November, 1995
Revised:
Reviewed: January, 2007

Regular student attendance at school is essential for intellectual, social and emotional growth. Illness, emergencies and parental plans do cause student absenteeism and provisions for making up lost work must exist. The Board of Education does not sanction truancy from school. Any school work missed because of truancy, other unexcused absence, or suspension from school, may not be made up by students.

The administration is directed to design and implement student attendance rules and procedures for each school in the district These procedures shall be approved by the Board of Education and constitute board policy.

Policy Code: JHB
Policy Name: Truancy
Date Adopted: January 24, 2011
Date Reviewed:

If a student is absent without an excuse signed by the parent/guardian or if the student leaves school or a class without permission of the teacher or administrator in charge, the student shall be considered truant. An "habitual truant" shall be defined as a student of compulsory attendance age who has four total days of unexcused absences from school in any one month or 10 total days of unexcused absences during any school year. Absences due to suspension or expulsion shall not be counted in the total of unexcused absences for purposes of defining a student as an "habitual truant."
In order to reduce the incidents of truancy, parents/guardians of all students shall be notified in writing at the beginning of each school year of their obligation to ensure that all children of compulsory attendance age attend school. Parents/guardians shall be required to acknowledge in writing awareness of their obligations and to furnish the school with a telephone number or other means of contacting them during the school day.

The school shall establish a system of monitoring individual unexcused absences. When a student fails to report on a regularly scheduled school day and school personnel have received no indication that the parent/guardian is aware of the absence, school personnel or volunteers under the direction of school personnel shall make a reasonable effort to notify the parent/guardian by telephone.
A plan shall be developed for a student who is at risk of being declared habitually truant with the goal of assisting the child to remain in school. The plan shall also include strategies to address the reasons for the truancy. When practicable, the student's parent, guardian or legal custodian shall participate with district personnel during the development of the plan. Appropriate school personnel shall make reasonable efforts to meet with the parent, guardian or legal custodian to review and evaluate the reasons for the student's truancy.

In accordance with law, the district may impose appropriate penalties that relate directly to classes missed while truant. Penalties may include a warning, school detention or in-school suspension. Academic penalties, out-of-school suspensions or expulsion shall not be imposed for any truancy.
The administration shall develop regulations to implement appropriate penalties for truancy. The school board designates that the principal of each school be the official attendance officer for his/her school.

LEGAL REFS.: C.R.S. 22-14-101 et seq. (dropout prevention and student re-engagement)
C.R.S. 22-33-104 (compulsory school attendance)
C.R.S. 22-33-105 (suspension/expulsion)
C.R.S. 22-33-107 (enforcement of compulsory school attendance)
1 CCR 301-67, Rule 2.01 (7) (definition of "dropout" student)
1 CCR 301-78 Rules 1.00 et seq. (standardized calculation for counting student attendance and truancy)
CROSS REFS.: IHBG, Home Schooling
JEA, Compulsory Attendance Ages
JFC, Student Withdrawal from School/Dropouts
JH, Student Absences and Excuses

NOTE 1: State law requires the local Board of Education to designate an attendance officer for the district to enforce the provisions of the compulsory attendance law, counsel students and parents, and investigate the causes of non-attendance and report those findings to the Board. C.R.S. 22-33-107(1). State law allows the board by resolution to authorize one or more school employees to represent the school district in judicial proceedings to enforce compulsory attendance. C.R.S. 22-32-110(1)(mm).
NOTE 2: It is up to the local Board to allow, deny or give partial credit for make-up work completed following an unexcused absence. CASB recommends that the district's philosophy regarding make-up work be consistent throughout the attendance and discipline policies. In accordance with state law on educational opportunities during suspension, the objective should be to reintegrate the student back into the classroom after sufficient remediation opportunities are provided. The penalty should not be so severe as to limit the student's ability to succeed academically in the future. See C.R.S. 22-33-105(3)(d)(III).

NOTE 3: The rules of the State Board of Education define an "habitual truant" as a child who has attained the age of 6 on or before August 1 of the school year in question and is under the age of 17 and who has 4 days of unexcused absences from school in a month or 10 days of unexcused absences during the school year. Beginning in the 2009-10 school year, school districts must report the number of students identified as "habitually truant" to the Colorado Department of Education, in accordance with the State Board of Education's rules regarding the calculation of student attendance and truancy, 1 CCR 301-78. CDE must then make this information accessible to the public by posting it on its website. The State Board's rules also specify how districts shall record and aggregate student absences.

[Revised June 2009]
COLORADO SAMPLE POLICY 1994

Copyright © Colorado Association of School Boards All rights reserved.

Policy Code: JHC
Policy Name: Student Health Services Requirements
Adoption: November, 1995
Revised: March 29, 1999
Reviewed: January, 2007

Student Health Services, Health Records and Updates

The purpose of the health services in the District is to provide those health services to students that are required by the Federal and Sate laws and District policy.

The school district adheres to the Colorado Laws related to school health and follows the Colorado Department of Public Health and Environment (CSDPHE), the Colorado Department of Education (CDE), and other procedure guidelines which provides recommendations to school districts.

The District recognizes that parents have the primary responsibility for the health of their students. The District will cooperate with appropriate professional organizations associated with maintaining individual and community health and safety. Activities may include:

  • identification of student health needs,
  • health screening tests ( including vision and hearing screening tests),
  • communicable disease education, prevention and control,
  • promotion and correction of remediable health defects,
  • emergency care of the ill and injured,
  • health counseling,
  • health and safety education,
  • and the maintenance of a healthful school environment.
  • Health Records

    The school nurse shall consult on the maintenance of cumulative school health records and immunization records for all students. Health records shall follow students from school to school within Manitou Springs School District #14 and are maintained in the student's health record folder. Access to health records will be limited to professionally prepared members of the health team such as the school nurse, school psychologists, physical therapist, occupational therapist, and speech/therapist and other staff members contained in district policy who have legitimate educational interest in the student. Health records are accessible to the student's parents or legal guardian or the student in accordance with law. Any health information is guarded as confidential.

    Annual Student Health Updates

    Parents are asked annually, at enrollment, or as a student's health status changes, to provide the school with appropriate written health information for the protection and care of their child and all students in the district. The sight and hearing of all students in Preschool, Special Education, Kindergarten, first, second, third, fifth, seventh and ninth grades shall be tested during the school year by the school nurse or other qualified persons authorized by the school district. Non-mandated screenings require prior patent and principal permission. Hearing concerns/failures will be referred t to the Pikes Peak Board of Cooperative Educational Services (BOCES) audiologist. The school nurse consults on vision screening. The parents or guardian shall be informed by mail when a deficiency is found. Parents are responsible to provide medical follow-up for their child.

    This provision shall not apply to any student whose parent or guardian objects on religious or personal grounds.

    Legal Reference:

    C.R.S. 22-32-109.3
    C.R.S. 22-32-110
    C.R.S. 22-1-116
    C.R.S. 25-4-901

    Policy Code: JHCA
    Policy Name: Physical Examinations of Students
    Adoption: March 29, 1999
    Revised:
    Reviewed: January, 2007

    Physical Examinations of Students

    The Colorado Department of Public Health recommends that parents shall be encouraged to have their children physically examined by their own medical providers prior to entering school. A physical is only required prior to entering Preschool and every year of preschool thereafter. In addition, parents are also encouraged to have a physical examination prior to Kindergarten, fourth, seventh and tenth grades and students in any other grade who have health problems. No physical examinations, except the mandated sight and hearing screenings, shall be performed by school employees. Some health assessments may be requested for special needs students, but only with the written permission from parents.

    When schools are not provided with a physician's certificate, it shall be the responsibility of the parents to notify the school of any impediments or impairments regarding the physical condition of their students (s).

    A physician's certificate of physical examination indicating condition of the student's health is required in the following instance:

  • Prior to any student's participation in high school interscholastic athletics, the Colorado High School Activities Association (CHSAA) regulations regarding time periods for physicals will prevail where applicable.
  • Legal Reference:
    C.R.S. 18-6-101
    C.R.S. 25-4-402
    C.R.S. 25-6-102

    Cross Reference: CHSAA Handbook 1998-99

    Policy Code: HCB (X. - 4.)
    Policy Name: Immunization of Students
    Adoption: March 29, 1999
    Revised:
    Reviewed: January, 2007

    Immunization of Students

    The District shall adhere to the legal provisions of the Colorado School Entry Immunization Act, and the procedures for compliance as prepared by the Colorado Department of Health. The Colorado Immunization Law (CRS 25-4-902) will be strictly enforced for all students. Students who do not meet the State requirements must be denied attendance. A Certificate of Immunization or Exemption or a Colorado Immunization Plan, provided by the Colorado Department of Health, shall be collected for each student, preschool through grade 12.

    A certificate is considered valid

  • if the student has completed all minimum immunization requirements;
  • if parent, guardian, or emancipated student indicates religious objections;
  • if the parent, guardian, or emancipated student has a personal belief that is opposed to immunization;
  • or if a doctor indicates medial reason for exemption.
  • It shall be the responsibility of the parent, guardian, or emancipated student to comply with the provisions of the law, and the responsibility of the individual school to report names of those in noncompliance as provided by the procedures of the Colorado Department of Health.

    Legal Reference:

    CRS 22-33-106
    CRS25-4-901 through 908

    Policy Code: JHCC
    Policy Name: Communicable/Infectious Diseases
    Adoption: March, 1999
    Revised: August, 2017

    Manitou Springs School District 14 recognizes that communicable diseases, which may afflict students, range from common childhood diseases, acute and short-term in nature, to chronic, life-threatening diseases such as human immunodeficiency virus (HIV) infection. This school district shall rely on the advice of the medical community in assessing the risk of transmission of various communicable diseases to determine how best to protect the health of both students and staff. The risk of transmitting HIV/AIDS is extremely low in school settings when current guidelines and preventative measures are followed.
    Management of common communicable diseases shall be in accordance with Colorado Department of Health guidelines. A student who exhibits symptoms of a readily transmissible communicable disease may be temporarily excluded from school attendance.

    Students who complain of illness at school may be referred to the school nurse and may be sent home as soon as the parent/guardian or person designated on the student’s emergency medical authorization form has been notified.
    The district reserves the right to require a physician's statement authorizing the student's return to school. Parents are requested to notify the school principal and/or school nurse if their student has a communicable disease and are requested to keep students who are ill out of school until the student’s condition is such that he/she can participate appropriately in the learning experience.

    Standard safety and health practices appropriate for protecting against transmission of diseases shall be applied in circumstances where any student requires first aid, regardless of health status. Handling of body fluids and substances shall be accomplished in accordance with such standard practices. All body fluids and substances should be treated as infectious.

    In all proceedings related to this policy, the district shall respect the student's right to privacy.

    When information is received by a staff member or volunteer that a student is afflicted with a serious, readily transmissible disease, the staff member or volunteer shall promptly notify the school nurse or principal to determine appropriate measures to protect student and staff health and safety. The principal, after consultation with the student and parent/guardian, shall determine which additional staff members, if any, have need to know of the affected student’s condition. Only those persons with direct responsibility for the care of the student shall be informed of the specific nature of the condition if it is determined there is a need for such individuals to know this information.
    The superintendent shall initiate procedures to ensure that all medical information will be held in strict confidence. Any school staff member who violates confidentiality shall be subject to appropriate disciplinary measures.


    LEGAL REFS.:  C.R.S. 22-33-104 (2)(a) (compulsory attendance law not applicable to a student who is temporarily ill and such absence is approved)
    C.R.S. 22-33-106 (2) (grounds for suspension, expulsion and denial of admission)
    CROSS REFS.:  EBBA, Prevention of Disease/Infection Transmission (Handling Body Fluids)
    JLCA, Physical Examinations of Students
    JLCE, First Aid and Emergency Medical Care
    JRA/JRC, Student Records/Release of Information on Students

    Policy Code: JIC
    Policy Name: Student Conduct
    Date Adopted: January 24, 2011
    Date Reviewed:

    It is the intention of the Board of Education that the district's schools help students achieve maximum development of individual knowledge, skills and competence and that they learn behavior patterns which will enable them to be responsible, contributing members of society.
    The Board in accordance with state law shall adopt a written student conduct and discipline code based upon the principle that every student is expected to follow accepted rules of conduct and to show respect for and to obey persons in authority. The code shall emphasize that certain behavior, especially behavior that disrupts the classroom, is unacceptable and may result in disciplinary action. The code shall be enforced uniformly, fairly and consistently for all students.

    All Board-adopted policies and Board-approved regulations containing the letters "JIC" in the file name shall be considered as constituting the conduct section of the legally-required code.
    The Board shall consult with parents/guardians, students, teachers, administrators and other community members in the development of the conduct and discipline code.
    The rules shall not infringe upon constitutionally protected rights, shall be clearly and specifically described, shall be printed in a handbook or some other publication made available to students and parents/guardians, and shall have an effective date subsequent to the dissemination of the published handbook.

    The superintendent shall arrange to have the conduct and discipline code distributed once to each student in elementary, middle, junior high and high school and once to each new student in the district. Copies shall be posted or kept on file in each school of the district. In addition, any significant change in the code shall be distributed to each student and posted in each school.

    In all instances, students shall be expected to conduct themselves in keeping with their level of maturity, acting with due regard for the supervisory authority vested by the Board in all district employees, the educational purpose underlying all school activities, the widely shared use of school property, and the rights and welfare of other students. All employees of the district shall be expected to share the responsibility for supervising the behavior of students and for seeing that they abide by the established rules of conduct.

    LEGAL REFS.: C.R.S. 22-32-109.1(2)(a) (policy required as part of safe schools plan)
    C.R.S. 22-33-106(1)(a-e) (grounds for suspension, expulsion and denial of admission)
    CROSS REFS.: GBGB, Staff Personal Security and Safety
    JIC subcodes (all pertain to student conduct)
    JK, Student Discipline, and subcodes

    Policy Code: JICA
    Policy Name: Student Dress Code
    Adoption: March, 2001
    Revised:
    Reviewed: January, 2007

    Manitou Springs School District 14 believes appropriate student dress is essential to a safe, disciplined and quality educational program for all students. The dress and grooming of students shall be clean, neat and in a manner conducive to learning and in support of the accomplishment of the Mission Statement and Learner Goals. Additional standards may be established by building supervisors and approved by the Superintendent.

    Students are expected to dress appropriately for all district and school sponsored events. If a student is found to be in violation of the student dress code, he/she will be counseled appropriately. If the student continues to be in violation of the dress code standards, this will be treated as insubordination.
    Legal Reference:
    C.R.S. 22-32-109. 1 (2) (a) (IX)

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